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Budget units may purchase advertising in accordance with the statutory exceptions outlined
below for advertising. External advertising in newspapers, books,
magazines, pamphlets, periodicals, or radio/television shall be coordinated and approved
through the Public
Information Office. Prior approval of the Purchasing Department is not required
provided adequate funding is available and verified by the budget unit prior to placing the
advertisement.
The University shall not expend any public funds for advertising in any newspaper, book,
magazine, pamphlet, periodical, or radio/television stations, except as follow:
(A) Advertising for bids or proposals for public work, supplies, or for labor.
(B) Advertising for the sale by educational institutions of books, equipment, produce, or
other materials.
(C) Announcements by educational institutions of extension course offerings.
(D) Announcements by postsecondary vocational-technical schools of program and course
offerings.
(E) Announcements by departments or auxiliary units of institutions of higher education,
to promote cultural or educational programs sponsored by such departments or units for
the public's cultural and intellectual benefit, limited to a maximum of fifteen percent
of the cost of the event or three thousand dollars, whichever is larger.
(F) Other cases where the law authorizes advertisements.
(G) Any public institution of higher education may expend public funds for advertising
designed to: (1) increase the number of other race students enrolled in a public
institution of higher education, and (2) increase the percentage of black high school
graduates that pursue a higher education; provided that such advertising expenditures
shall not exceed the amounts necessary to implement the provisions of the consent decree
entered in United States of America vs. State of Louisiana, et al., United States District
Court for the Eastern District of Louisiana, docket number 80-3300-A.
The University requisition form is used to process any expenditures for advertising. To
process payment, the original invoice shall be stapled to the requisition. In addition, the
Receiving Report Affirmation statement shall be signed and dated by the person verifying
the advertisement was run.
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