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The Purchasing Department shall handle all purchases over $5,000 requiring the
solicitation of competitive bids except under emergency conditions. The following
solicitation requirements are followed:
PURCHASES OVER $5000 AND UP TO $25,000
The Purchasing Department will solicit written Request for Quotations from at least (5)
responsible bidders. If time does not permit, the Purchasing Department may solicit
facsimile Request for Quotations from at least five (5) responsible bidders.
Bidders may return quotation responses by facsimile to the Purchasing Department. A
minumum (3) working day period following solicitation release must be allowed for
return of facsimile quotation responses.
PURCHASES OVER $25,000
The Purchasing Department will be required to publicly advertise the purchase. The
Purchasing Department will mail formal written Invitations for Bids to at least (5)
responsible bidders in a sealed bid format for a minimum of (21) days unless a shorter
period is determined necessary by the Purchasing Department.
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