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Pre-bid or pre-proposal conferences may be conducted to explain the procurement
requirements. Pre-bid conferences shall be announced to all prospective bidders known to
have received an Invitation to Bid and shall be advertised if over $25,000 that attendance
is mandatory.
The conference should be held long enough after the Invitation to Bid or Request for
Proposal has been issued to allow bidders to become familiar with the Invitation to Bid, but
sufficiently before bid opening to allow consideration of the conference results in
preparing their bids.
Nothing stated at the pre-bid conference shall change the Invitation to Bid or Request for
Proposal unless a change is made by written addenda.
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