Alcoholic Beverages And Liquor
No alcoholic beverages or liquor may be purchased with University managed funds. This
includes beer, wine, or any other alcoholic drink that might be served with meals or other
activities.
Books, To "Sell" Or "Purchase" Complimentary Copies Of
It is a violation of the Code of Governmental Ethics for faculty and staff members to "sell"
complimentary copies of books given to them by publishers because of their position. Also,
it is a violation of the Code for anyone to "purchase" such a complimentary copy of a book.
Christmas Cards And Other Similar Communications, Printing Of
No department, faculty, staff or student employee for which a budget has been approved and
for which an appropriation has been made or a transfer of funds effected pursuant to
law
shall print or cause to be printed any bulletin, leaflet, Christmas card, personalized
memorandum stationery, or other similar communication, circular, book, report or similar
publication, except those required by
law.
Christmas Trees, Live, Purchase Of (For Display In A Public Building)
State law prohibits live Christmas trees in public buildings. However, state law does
permit artificial flame-retarded trees in public buildings.
Contracts With Former Southeastern Employees
No former Southeastern employee shall, for a period of two years following termination of
his or her public employment, render, on a contractual basis to or for the department at
Southeastern with which he or she was formerly employed, any service which such former
Southeastern employee had rendered to the department during the term of his or her
employment.
LA R.S. 41:1121.B
Contracts With State Employees
No current state employee will engage in the performance of a Personal, Professional,
Consulting or Social Service contract
(LA R.S. 39:1498.4)
except as provided for in
LA R.S. 39:1498.2.A. The
following state employees are exempt from this restriction:
- Faculty members of public institutions of higher education (president's approval required)
- Medical, nursing or allied health fields
- State employees qualified to serve as interpreters for the deaf
- State employees selected to serve as instructors in paralegal studies course
Deposits, Donations And Loans
The Louisiana Constitution under
Article 7 Section 14 states:
§14. Donation, Loan, or Pledge of Public Credit
Section 14.(A) Prohibited Uses. Except as otherwise provided by this constitution, the funds,
credit, property, or things of value of the state or of any political subdivision shall not
be loaned, pledged, or donated to or for any person, association, or corporation, public or
private.
Food And Drink For Employee/s (See Also Special Meals)
Food and drink are not permitted for purchase with University managed funds as follows:
a. Coffee Breaks
b. Office Parties
Exceptions:
Extraordinary situations when state employees are required by their supervisor to work more
than a twelve-hour weekday or six-hour weekend (when such are not normal working hours to
meet crucial deadlines or to handle emergencies). All special meals must have received
prior approval from the commissioner of administration or be approved under authority
delegated to the university president.
As permitted under University of Louisiana System Policy. The University shall make
adequate provisions within an appropriate expenditure category of its operating budget for
funding campus-based activities and functions which the institution president is expected
to host and furnish. Expenditures for these activities may encompass items such as food,
beverages, flowers, decorations, and other entertainment-related expenses.
Gifts To Any Faculty, Staff Or Student Employee
No faculty, staff or student employee shall receive anything of economic value, other than
compensation and benefits from the University to which he is duly entitled, for the
performance of the duties and responsibilities of his office or position.
However, supplementary compensation or benefits provided to an employee of a public higher
education institution, board, or system from funds or property accruing to the benefit of
the institution, board, or system as approved by the appropriate policy or management board,
through an alumni organization recognized by the management board of a college or
university within the state or through a foundation organized by the alumni or other
supportive individuals of a college or university within the state the charter of which
specifically provides that the purpose of the foundation is to aid said college or
university in a philanthropic manner shall be deemed as compensation and benefits from the
University to which he is duly entitled.
"Thing of economic value" means money or any other thing having economic value, except
promotional items having no substantial resale value; food, drink, or refreshments consumed
by a public servant, including reasonable transportation and entertainment incidental
thereto, while the personal guest of some person.
Gratuities
No faculty, staff or student employee shall receive any funds above the sale price of
goods or services not charged or required by the business as a matter of policy or contract.
Hospitality Supplies For Office Guests
The following items are not permitted for purchase with University managed funds for
departmental use:
a. Coffee Makers
b. Coffee
c. Soft Drinks
d. Snacks
e. Bottled Water
Exception:
As permitted under University of Louisiana System Policy. The University shall make
adequate provisions within an appropriate expenditure category of its operating budget for
funding campus-based activities and functions which the institution president is expected
to host and furnish. Expenditures for these activities may encompass items such as food,
beverages, flowers, decorations, and other entertainment-related expenses.
Approved departmental exceptions:
Career Development Services (for career-related employers)
President's Office
Student Government Association
Memberships For Individuals In Professional Associations And Organizations
Memberships In Civic And Local Organizations
There is no legal obligation for the University to pay for a department, faculty, staff or
student employee to belong to a civic, local or similar type of organization.
Motor Vehicle Licenses, Payment Or Reimbursement
No payment or reimbursement in whole or part shall be made to any faculty, staff or student
employee for motor vehicle licenses regardless of the requirements of their job.
Plaques, Trophies and Other Awards
There is no legal obligation for the University to give a plaque, trophy or other award to
any student, faculty, staff, individual, organization or entity, unless qualified under one of
the following conditions:
- Recipient qualifies under an approved rewards and recognitions program.
- Recipient is selected through an established selection criteria for the award.
- Recipient contributes work or service to the University greater than the cost of the award,
and the work or service is not a responsibility or duty of the recipient, and the recipient
receives no other monetary or other form of compensation for the work or service rendered
or donated for activity, event, department, organization or University.
Postage Stamps
The University requires all outbound mail to be identified and metered through the SLU Post
Office, except as follows:
Department or other budget unit utilizing bulk rate mailing through the Hammond Post Office.
Department or other budget unit requiring individual postage stamps for a research return
envelope or other special project. A statement on requisition must outline the name of
project and the need for the individual postage stamps. Receiving Report will be required
to be signed by the budget unit head to pre-release funds for a check to be written.
Department or other budget unit requiring individual postage stamps to be available for
urgencies that may arise outside regular scheduled business hours. A statement on
requisition must outline the need for the individual postage stamps. Approval will be
limited up to 20 postage stamps.
Special Meals
Meals are not permitted for purchase with University managed funds for the following:
a. Office Meetings
b. Faculty or Staff Development Meetings
c. Retreats
Exception:
In accordance with Section VII-C of the Louisiana Travel Guide: The University President
may authorize a special meal within allowable rates (PPM 49 limits) to be served in
conjunction with a working meeting of the departmental staff. A Request For Special Meals
form must be completed and approved prior to each event. Click here to access Controller's
Office
Guidelines For Special Meals.
Subscriptions And Magazines Not Related To Job
Subscriptions and magazines may be purchased, when delivered to University addresses, if
purchase of subscriptions or magazines are related to efficiently executing the functions
and responsibilities of the department or employee's job.
Transactions Involving Former Southeastern Employees
No former Southeastern employee shall, for a period of two years following the termination
of his or her public employment, assist another person, for compensation, in a transaction,
or in an appearance in connection with a transaction in which such former Southeastern
employee participated at any time during his public employment that involved Southeastern.
LA R.S. 42:1121.B
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