1.	Comply with all personal, professional, consulting and social service procurement laws (LA R.S. 39:1481-1526), rules, regulations, policies and procedures concerning the purchase of contractual services.
2.	Solicit Request for Proposals for consulting service contracts of $50,000 or more, or for social service contracts of $150,000 or more annually (contact the Director of Purchasing for more details).
3.	Remember service contracts up to $2,000 may be negotiated and signed by a faculty or staff employee, and contracts in excess of $2,000 up to $20,000 negotiated by a faculty or staff employee, but signed by the Provost/Vice Presidents, and contracts in excess of $20,000 negotiated by a faculty or staff employee, but signed by the President.
4.	Divide no service contract to smaller contracts of $2,000 or less, or divide a contract over $20,000 to avoid processing and approvals at the University of Louisiana System, the Office of Contractual Review, and State Civil Service for some contracts.
5.	Respect statutory restrictions prohibiting contracted services with a faculty or staff member or other non-faculty state employee, or Code of Governmental Ethic conflicts with an immediate family member or with a former employee terminating employment within a (2) year period.
6.	Submit service contracts in excess of $2,000 up to $20,000 to the Purchasing Department at least (14) calendar days prior to the designated start date of the contract, and submit service contracts in excess of $20,000 to the Purchasing Department at least (60) calendar days prior to the designated start date of the contract.
7.	Attach all additional documents to the purchase requisition and contract that may be required (i.e., board resolution, disclosure of ownership, resume, etc.)
8.	Complete a Goals, Performance Measures, Monitoring Plan for all service contract classes in excess of $5,000.
9.	Forward Authorization To Release Payment form and contractor invoice (if required) to the Purchasing Department immediately after progress point or final services rendered.
10.	Send a completed performance evaluation report of contractor performance to the Purchasing Department within (30) days after the termination date of the contract.

CLICK TO GO TO STEP 4

Return to Home Page | Step 1 Page | Previous Page Copyright © 2005 Southeastern Louisiana University ALL RIGHTS RESERVED Unofficial and external sites are not endorsed by Southeastern Louisiana University