Submitting Contract On Or After The Commencement Date

Any contract over $2,000 and up to $20,000 submitted to the Purchasing Department on or after the contract's commencement date should be accompanied by a memo of explanation as to the reason why the contract was not submitted in the prescribed time period prior to the commencement date of the contract. Any contract or amendment to a contract over $2,000 and up to $20,000 to be processed after the termination date of the contract must be forwarded by the Contract Coordinator to the respective Vice President of his or her Division with an appropriate memo of explanation. If the terminated contract is sent directly to the Purchasing Department, the contract will be returned to the Contract Coordinator without any action taken. Terminated contracts must have the approval of the appropriate Vice President before the contract will be processed and payment will be made. Any contract or amendment to a contract over $20,000 submitted to the Purchasing Department after the termination date of the contract will be returned to the Contract Coordinator. Instructions will be given to the Contract Coordinator for seeking Division of Administration approval for payment of any outstanding invoices on an expired contract.

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