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What's Needed For Contracts Up To or Over $2,000 |
|---|
| What's Needed | Personal Service |
Professional Service |
Consulting Service |
Social Service |
|---|---|---|---|---|
| Purchase Requisition In Financial System | Yes | Yes | Yes | Yes |
| Contract Form | Yes | Yes | Yes | Yes |
| IRS Form W-9 | Yes | Yes | Yes | Yes |
| Individual Questionnaire Form (all contracts with individuals or partnerships) |
Yes | Yes | Yes | Yes |
| Resume of Consultant (principal investigator or individual) |
Yes | |||
| Board of Director's Resolution (any corporation; includes Limited Liability Corp) |
Yes | Yes | Yes | Yes |
| Goals/Performance Measures/Monitor Plan (for contracts over $5,000) |
Yes | Yes | Yes | Yes |
| Disclosure of Ownership (photocopy of filing with Secretary of State) (most corporations - click for exceptions) |
Yes | Yes | Yes | Yes |
| Certificate of Authority (photocopy of Secretary of State certificate) (non-resident corporation) |
Maybe | Maybe | Maybe | Maybe |
| Affidavit of Non-Collusion | Architects/Engineers | |||
| Certificate of Insurance | Architects/Engineers | |||
| Explanation Letter for contract over $2,000 submitted after start date |
Yes | Yes | Yes | Yes |
| Justification Letter for use of out-of-state contractor (For contracts over $20,000) |
Yes | Yes | Yes | Yes |
| Justification Letter for contract in excess of 12 months |
Yes | Yes | Yes | Yes |
| Contractor Payment. Receive in Financial System for Services Completed or Rendered |
Yes | Yes | Yes | Yes |
| Contractor Original Invoice (Forward to Controller's Office) | Yes | Yes | Yes | Yes |
| Performance Evaluation | Yes | Yes | Yes | Yes |
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