External contracts with individuals (not employees, graduate
assistants, student workers, students) or business entities (not
businesses of employees) qualified by definition for
personal services,
professional services,
consulting services under $50,000, or
social services under $150,000 annually,
may be obtained without competitive bidding and the price negotiated with a responsible
contractor.
See Legal & Ethic Concerns & Statutes Concerning Contracts.
Consulting services of $50,000 or greater, and
social services of $150,000 or greater annually, may require
solicitation of a Request for Proposal to determine the contractor (contact the
Director of Purchasing for more details on Request for Proposal process that may require
up to (6) months).
Immediate family members and their businesses may be contracted,
but not by, or services provided for, the faculty/staff employee's department (agency). In
such instances, the faculty/staff employee is prohibited from participation in any manner
associated with the service contract.
See Legal & Ethic Concerns.
Former employees
(including Graduate Assistants and Student Workers)
during the two year period following the termination of service of the
employee, may not assist another for compensation, in a transaction, or in an appearance
in connection with a transaction involving the University in which the former public employee
participated while employed by the University nor may the former employee provide on a
contractual basis to the former employee's department (agency), any service he or she provided
while employed there.
See Legal & Ethic Concerns.
PRIOR TO THE COMMENCEMENT DATE ON CONTRACTS EXCEEDING $2,000, the
contract should be processed and approved through the Purchasing Department. For contracts in
excess of $20,000, review and approval must be made by the University of Louisiana System
Office and final approval made by the Office of Contractual Review. In some instances, other
external agency approvals may be required to be secured.
The contract must be on the prescribed contract form (except for legal services* and
cooperative endeavors*) and signed by the contractor prior to submission to the Purchasing
Department. The department will submit the contract form with a completed purchase requisition
to the Purchasing Department for requesting the President's signature for contracts over
$20,000 or Provost/Vice President's signature for contracts over $2,000 and up to $20,000.
Under no circumstances should a faculty or staff employee sign an
agreement with any contractor on the contractor's contract form.
(*) Contracts for professional legal services and cooperative
endeavors have their own approved contract form. See
Service Contract Forms directory.
