| Other Requirements That May Be Required To Be Attached To The Contract |
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- IRS Form W-9: Request for Taxpayer Identification Number and Certification
A Taxpayer Identification Number is required on all Personal, Professional, Consulting and Social Service contracts. All service contractor providers shall complete and return with the contract IRS Form W-9: Request for Taxpayer Identification Number and Certification. See the following additional Internal Revenue Service information for Instructions for the Requester of Form W-9. No payments to contractor will be processed without a Form W-9 on file with Southeastern.
- Resume Required for Consultants
If contract is for consulting services, a resume' of the consultant shall be attached to the contract.
- Board of Directors' Resolution
If the contractor is a profit or non-profit corporation (Inc., Corp., Co.), including a Limited Liability Corporation (LLC), the contract must be accompanied by a resolution from the Board of Directors of the corporation approving the signatory as a corporate representative authorized to sign the contract. See sample Board of Director's Resolution.
- Goals/Performance Measures/Monitoring Plan
For contracts over $5,000, the contract coordinator shall complete a Goals/Performance Measures/Monitoring Plan to accompany the contract.
- Disclosure of Ownership
If the contractor is an in-state for-profit corporation, a photocopy of the Secretary of State's Disclosure of Ownership affidavit stamped by the Secretary of State shall be attached to the contract. If an out-of-state for-profit corporation is required to do business in Louisiana, then the disclosure affidavit must also be attached to the contract. There is a filing cost.
Exceptions:
- Non-profit corporations
- Limited Liability Corporation (LLC)
- For-profit corporations whose stock is publicly traded
- Contract work to be performed in Louisiana is 30 days or less
- Certificate of Authority
If the contractor is an out-of-state corporation, the contractor must be registered with the Secretary of State and a photocopy of the contractor's Certificate of Authority to transact business in the State of Louisiana shall be attached to the contract.
Exception:
- Contract work to be performed in Louisiana is 30 days or less and the cumulative contracting time working in the state for two or more contracts does not extend beyond 30 days.
Click to query registered corporations - LA Sec of State / Corporations Database
- Affidavit for Architects & Engineers
If contract is with an architect, landscape architect, or engineer, the contract shall be accompanied by a notarized affidavit. See sample of Affidavit for Architects & Engineers form herein.
- Certificate of Insurance
If contract is with an architect, landscape architect, or engineer, the contract shall be accompanied by a Certificate of Insurance reflecting the contractor's professional liability coverage.
- Resume Required for Consultants
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