- The Contract Coordinator shall submit at least one (1) original of the
contract signed by the Contractor to the Purchasing Department. In
addition, the Contract Coordinator shall submit a completed purchase
requisition with the contract to the Purchasing Department.
If the Contractor shall require an original of the contract for the
Contractor's record, then two (2) originally signed contracts prepared
in duplicate shall be submitted with a purchase requisition to the
Purchasing Department.
- The purchase requisition shall indicate the total amount to be paid
under the contract, and the budget unit and expenditure code category
to be charged:
- 525100 -- Professional Services Accounting and Auditing
- 525300 -- Professional Services Engineering and Architectural
- 525400 -- Professional Services Legal
- 525500 -- Professional Services Medical
- 525700 -- Professional Services Other (most personal, professional
and consulting contracts if not listed above)
- 525800 -- Professional Travel (when travel, lodging, meals and
related travel expenses are to be reimbursed)
The requisition amount will be encumbered by the Purchasing Department
for verification of funding. If a budget adjustment is in process,
then a photocopy of the budget adjustment should be attached to the
purchase requisition to communicate that funding is being adjusted and
will be available shortly.
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