A.	The name of the budget unit to be charged; Attention: (i.e. Engineering Dept)
B.	The date the requisition is typed;
C.	The name(s), mailing address(s), phone number & fax number of suggested vendor(s) the requisitioner would like to purchase the goods or services from, or would like quotes faxed to or bid solicitations mailed to; additional suggested vendor names, addresses, phone and fax numbers may be attached to the requisition; For state contract purchases list the state contract vendor name, address, phone number & fax number.
D.	A complete identification with written purchase description of the goods or services to be purchased; descriptive literature is most helpful, but a written purchase description or specification is still needed to expedite the process; For state contract purchases the following information should be stated on the purchase requisition: State Contract No. (i.e., 405567) T-Number (i.e., 92360) Line No. (i.e., 01001) Commodity Code (i.e., 600-38-119796) Product Description Brand (i.e., Xerox) Model (i.e., WC15PL) Attach any supporting state contract information copied from the web or provided by the state contract vendor.
E.	The quantity and unit of measure for each item; (i.e. 20 each)
F.	The approximate unit cost and total cost for each item;
G.	If applicable, state any additional freight charges for individual items or the aggregate purchase;
H.	The name of the requisitioner and the signature of the approved budget unit head; NOTE: The signature of the budget unit head serves as confirmation and approval to purchase the specified merchandise, service, etc. Budget unit head signature to be genuine and preferably legible.
I.	The budget unit no. and the expenditure code for the purchase; (i.e. 1199 | 524100) NOTE: It is the responsibility of the budget unit (not the procurement specialist) to verify sufficient funding exists in the specified budget and expenditure code prior to forwarding to the Purchasing Department.
J.	The dollar amount to be encumbered against the budget. NOTE: It is the responsibility of the budget unit (not the procurement specialist) to verify sufficient funding exists in the specified budget and expenditure code prior to forwarding to the Purchasing Department.

Once requisition completed as directed above, the yellow DEPARTMENT HEAD and green REQUISITIONER copies should be separated and retained for requisitioner and budget unit files. The white PURCHASING SECTION, pink VENDOR, and blue RECEIVING REPORT pages are forwarded to Purchasing.

The purchase requisition forwarded to the Purchasing Department should reflect a detailed purchase description for supply purchases, or competitive specifications for some supply and equipment purchases. Brand name designations are acceptable if the requisitioner understands equivalent products may be offered.

Any item bearing a "No Substitution" requirement must be justified in writing and be approved prior to soliciting bids to treat any purchase which exceeds $1,000 as "proprietary" in nature. If claiming any purchase to be a "sole source", then contact the Director of Purchasing to discuss the single source supplier and justification required for qualification of purchase as a sole source.

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