When there is a need to purchase merchandise up to $1,000 not requiring competitive bids, or after soliciting telephone or fax quotations over $1,000 up to $5,000, the requisitioner shall request the budget unit to be charged to generate a properly coded purchase requisition with the name of the desired vendor or awarded vendor/s, respectively, a description of the merchandise, exact quantity and measure, approximate or exact or quoted unit cost, and the extended total. The 5-part purchase requisition is presented to the the Budget Unit Head or its authorized designee for signature. Upon signing in original ink, the budget unit will separate the (yellow) Department Head copy and the (green) Requisitioner copy from the set. The (yellow) Department Head copy will be retained by the budget unit and the (green) Requisitioner copy retained by requisitioner or the budget unit. The remaining 3-part requisition (white/pink/blue copies) is then forwarded to the Purchasing Department for processing, approval and later return to the budget unit. If there is an immediate need, the requisition may be hand delivered to the Purchasing Department for funding verification and approval. If the 3-part requisition is hand-walked to Purchasing, the requisitioner shall proceed to the time-stamp clock and time register the requisition. Once time registered, the requisitioner will hand the requisition to the appropriate Procurement Specialist for funding verification and approval. Patience should be exercised if others are already being waited on. The 3-part requisition will be verified for funding and checked for non-competitive purchase approval. If funded and approved, the requisition will then be signed by a Procurement Specialist. The Purchasing Agent will then separate the (white) Original copy from the set and return the remaining 2-parts (pink/blue copies) to the requisitioner. The requisitioner presents or faxes the (pink) Vendor copy to the vendor. If merchandise is purchased from a local vendor, the vendor should give the requisitioner a copy of a signed pickup ticket or invoice. If neither is offered, then one or the other should be requested. If an invoice is offered, then the requisitioner should check to see if the invoice is an original document. If the invoice is a carbon or photocopy, the vendor should be requested to state in ink on the invoice copy "This is a true copy of the original" and sign beneath the statement. After receipt or delivery of merchandise directly to the requisitioner, the requisitioner shall sign the (blue) Receiving Report copy to verify receipt of approved merchandise, and then forward or hand deliver the (blue) Receiving Report copy to the responsible budget unit. The budget unit may make a copy of the signed Receiving Report and attachments, or the budget unit may make an appropriate notation on the (yellow) Department Head copy regarding actual cost and receipt. The budget unit shall forward or hand deliver, by the NEXT WORKING DAY, the signed Receiving Report and attachments to the Purchasing Department for payment.