Southeastern Louisiana University -- Classified Employee Handbook

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    Part I: Organizational Structure of Southeastern Louisiana University
    Part II:General University Employment
    Part III: Policies Governing Employment of Classified Employees
    Part IV: Responsibilities and Duties of Classified Employees
    Part V: Rights and Privileges Pertaining to Classified Employees
    Part VI: Other Policies and Procedures
    Part VII: Community-University Relations
    Part VIII: University Procedures in Emergency Situations
    Part IX: Participating in University Governance

PART I:
ORGANIZATIONAL STRUCTURE OF
SOUTHEASTERN LOUISIANA UNIVERSITY

A.	GOVERNING BOARDS
	-Board of Regents -University of Louisiana System
B.	INSTITUTIONAL PURPOSE STATEMENT
C.	UNIVERSITY STRATEGIC PLAN - updated Summer 2007
	-Strategic Mission -Core Values -Strategic Priorities
D.	ORGANIZATIONAL CHART - updated Summer 2007
E.	UNIVERSITY ADMINISTRATIVE POSITIONS - updated Summer 2007
	-Term Appointment of Administrators -Descriptions of Administrative Positions
F.	PERFORMANCE EVALUATION OF ADMINISTRATORS
	-Annual Evaluation of Deans

PART II:
GENERAL UNIVERSITY EMPLOYMENT

A.	EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION PLAN
	-General Statement -Equal Opportunity in Employment
B.	NONDISCRIMINATION AGAINST AND ACCOMMODATION OF INDIVIDUALS WITH DISABILITIES
	-Procedure for Requesting an Accommodation -ADA Grievance Procedure
C.	EQUAL OPPORTUNITY IN EDUCATION
D.	AIDS POLICY
E.	HARASSMENT POLICY *- updated Fall 2003*
	-Sexual Harassment -Other Forms of Harassment
F.	POLICY REGARDING VIOLENCE IN THE WORKPLACE
G.	DOMESTIC VIOLENCE IN THE WORKPLACE POLICY
H.	STATE OF LOUISIANA EMPLOYEE SUBSTANCE ABUSE AND DRUG-FREE WORKPLACE POLICY
	-Purpose -Definitions -Policy -Assistance Program -Awareness Program -Applicability -Effective Date
I.	SOUTHEASTERN LOUISIANA UNIVERSITY'S DRUG-FREE WORKPLACE POLICY
J.	DRUG AND ALCOHOL ABUSE PREVENTION POLICY
	-Prevention, Intervention, Education, Counseling and Rehabilitation Program -Local, State, Federal Statutes
K.	DRUG/ALCOHOL TESTING
L.	CODE OF ETHICS FOR PUBLIC EMPLOYEES
M.	LOYALTY OATH
N.	USE OF UNIVERSITY MATERIALS, FACILITIES, AND LABOR
O.	EMPLOYMENT OF MEMBERS OF THE SAME FAMILY - updated Summer 2007
P.	STATE OF LOUISIANA DUAL EMPLOYMENT LAW - updated Summer 2007
Q.	PERSONNEL FILE POLICY
R.	VACANCY ANNOUNCEMENTS - updated Summer 2007
S.	MEDICAL EXAMINATIONS
T.	OUTSIDE EMPLOYMENT POLICY - updated Summer 2007
U.	OFFICE OF HUMAN RESOURCES POLICY ON PUBLIC RECORDS INFORMATION REQUESTS
V.	HIRING TEMPORARY, INTERMITTENT AND STUDENT EMPLOYEES POLICY
W.	FRAUD POLICY
X.	CONSENSUAL RELATIONSHIPS - updated Spring 2008

PART III:
POLICIES GOVERNING EMPLOYMENT OF
CLASSIFIED EMPLOYEES

A.	APPOINTMENT TO CLASSIFIED EMPLOYEE POSITIONS *- updated Summer 2005*
	-Appointment Types -Classified Hiring Policies -Classifications of Employment -FSLA Exemption - Personnel Actions
B.	EMPLOYEE IDENTIFICATION CARDS
C.	TERMINATION OF EMPLOYMENT
	-Termination of Employment -Non-disciplinary Removal for Unscheduled Absences -Unscheduled Absence Notification Form -Sample Supervisory Notice Regarding Absenteeism
D.	INVESTIGATIONS OF MISCONDUCT
	-Authorization for Investigations -Procedure for Conduct of Investigations -Notification -Reporting of Findings -Confidentiality
E.	EMPLOYEE EVALUATION - updated Summer 2007
	-Performance Planning and Review Policy
F.	EMPLOYEE GRIEVANCES - updated Fall 2005
	-Grievance Procedure
G.	EMPLOYEE ORIENTATION
H.	PROMOTION GUIDELINES
	-Promotion Policy -Position Changes -Reallocations
I.	DISCIPLINE POLICY - updated Fall 2005
	-Non Disciplinary Removals -Due Process -Letters of Counseling, Warning, and/or Reprimand; Responses -Suspension Pending Investigation -Resignations -Procedures for Handling Employee Performance or Behavior Problems
J.	REWARDS AND RECOGNITION POLICY - updated Spring 2004
	-Rewards and Recognition Policy -Premium Pay for Attainment of Education and/or Training Credentials -Application for Premium Pay for Attainment of Education and/or Training Credentials
K.	MANDATORY TRAINING POLICY - updated Summer 2007
	-Southeastern's Responsibilities -Employee Responsibilities -Transition Period -Regular Provisions of the Policy -Effect of not Meeting the Training Requirements During the Allowed Time Period -Exceptions to the Training Requirements
L.	POSITION CLASSIFICATION POLICY - updated Summer 2007
	-Position Descriptions -Southeastern's Internal Processing Procedure for Reviewing Classifications
M.	RECRUITING POLICY - updated Summer 2007
N.	STATE CIVIL SERVICE
O.	SPECIAL ENTRANCE RATE POLICY - updated Summer 2007
	-Purpose and Scope -Applicable Civil Service Rule 6.5 (b) Special Entrance Rates -University Policy -Procedures for Special Entrance Rates
P.	EXTRAORDINARY QUALIFICATIONS/CREDENTIALS
	-Purpose and Scope -Applicable Civil Service Rule 6.5 (g) Extraordinary Qualifications/Credentials -University Policy -Procedures for 6.5 (g) Hire Rates

PART IV:
RESPONSIBILITIES AND DUTIES OF
CLASSIFIED EMPLOYEES

A.	BASIC DUTIES OF CLASSIFIED EMPLOYEES - updated Summer 2007
	-Job Description -Absenteeism and Tardiness -Appropriate Conduct and Work Rules -Courtesy -Housekeeping -Personal Appearance & Demeanor
B.	OFFICE HOURS - updated Spring 2005
	-Employee Work Schedules -Flexible Work Hours Policy -Meal Breaks and Work Breaks -Time Reporting -Hours of Work -Work Weeks, Attendance, & Leave Records
C.	TELEPHONES AND FAX MACHINES - updated Spring 2006
	-Telephone Use -Telephone Protocol -Fax Machines
D.	BUILDING SECURITY AND BUILDING KEYS
	-Building Security -Office Keys
E.	CONFIDENTIALITY OF INFORMATION
F.	ACCOMMODATIONS FOR STUDENTS WITH DISABILITIES - updated Summer 2007
G.	EMPLOYEE EXIT CHECK OUT PROCEDURES - updated Summer 2007
H.	TUTORING FOR COMPENSATION

PART V:
RIGHTS AND PRIVILEGES PERTAINING TO
CLASSIFIED EMPLOYEES

A.	EMPLOYEE PAY POLICIES - updated Fall 2005
	-Salary Administration -Regular Pay Procedures -Restricted Appointment Pay Procedures -Overtime Pay Procedures -Optional Pay Adjustments Policy -Policy and Procedure for Processing Merit Raises -Promotion Pay Procedures -Demotion Pay Procedures -Reallocation Pay Procedures -Detail to Special Duty Pay Policy -On Call Pay Policy -Shift Differential Pay Policy -Reemployment Pay Policy -Terminal Leave Pay Policy -Career Progression Groups
B.	HEALTH CENTER - updated Fall 2003
C.	BENEFITS PROGRAMS - updated Summer 2007
D.	LEAVE POLICIES - updated Summer 2007
	-Annual and Sick Leave -Family Medical Leave -Crisis Leave -Civil Leave -Compensatory Leave -Educational Leave -Funeral Leave -Holidays -Leaves of Absence -Military Leave -Special Leave -Return to Transitional Duty Policy -Leave Management Guidelines
E.	WORKER'S COMPENSATION
F.	PRESIDENT'S AWARDS FOR EXCELLENCE *- updated Spring 2003*
	-Awards Selection Process for President's Awards for Excellence - Faculty -Schedule for Selection of Recipients -Awards Selection Process for President's Award for Excellence in Service - Unclassified Staff -Schedule for Selection of Recipients
G.	COURSE WORK BY EMPLOYEES OF THE UNIVERSITY
	-Enrollment in Individual Classes -Admission to Degree Programs -Tuition Fee Exemption for Faculty, Staff, and Dependent Relations
H.	USE OF LINUS A. SIMS MEMORIAL LIBRARY BY FACULTY AND STAFF
I.	OTHER SERVICES AVAILABLE TO FACULTY AND STAFF
	-University Counseling Center -Employee Assistance Program -University Bookstore Discount -U.S. Post Office Boxes -Employee Wellness and Adult Fitness Program
J.	UNION ORGANIZATION

PART VI:
OTHER POLICIES AND PROCEDURES

A.	CASUAL VISITORS
B.	PETS ON CAMPUS
C.	FIRE, EXTENDED COVERAGE, AND THEFT INSURANCE
D.	WORKPLACE SEARCHES
E.	SMOKING POLICY
F.	COMPUTER POLICY
G.	WEB SITE POLICY -updated Summer 2007
H.	E-MAIL POLICY - updated Fall 2002
I.	CAMPUS COPY CENTER - updated Summer 2007
J.	COPYRIGHT POLICY
K.	POLICIES AND PROCEDURES RELATING TO THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT
L.	UNIVERSITY BULLETIN BOARDS
M.	ACADEMIC CALENDAR - updated Summer 2007
N.	EMPLOYEE SAFETY MEETINGS
O.	CAMPUS TRAFFIC REGULATIONS - updated Summer 2007
P.	SAFE DRIVER PROGRAM
Q.	TRAVEL POLICIES - updated Summer 2007
	-Claims for Reimbursement -Required Approval for International Travel -Use of University Vehicles
R.	INTELLECTUAL PROPERTY POLICY
S.	SCHEDULING EVENTS ON CAMPUS - updated Summer 2007
T.	SOUTHEASTERN BY-LION NEWSLETTER
U.	CATERING PROCEDURES - updated Summer 2007
	-Catering Events for Faculty and/or Staff -Using External Vendors for Catering University Events -Food Prepared and served by Faculty, Staff, or Students
V.	SPACE MANAGEMENT POLICY - updated *Summer 2007*
W.	LITIGATION POLICY - updated Fall 2002
X.	UNIVERSITY MAIL GUIDELINES - updated Summer 2007
	-Postal and Faculty Boxes -Using Correct Addresses -UPS/Receiving Station

PART VII:
COMMUNITY-UNIVERSITY RELATIONS

A.	POLITICAL ACTIVITY
	-Do's and Don'ts for All Classified Employees -Do's and Don'ts for Spouses of Candidates -Restrictions on Lobbying -Reporting Political Activity Violations
B.	SELLING OR SOLICITING ON CAMPUS
C.	PUBLIC INFORMATION AND PUBLICATIONS
	-News -Publications -Photography
D.	SOUTHEASTERN'S GRAPHIC STANDARDS AND USE OF UNIVERSITY NAME *- updated Fall 2001*
	-Graphic Standards -Use of University Name
E.	COORDINATION OF FUNDRAISING WITH THE DEVELOPMENT OFFICE

PART VIII:
UNIVERSITY PROCEDURES IN
EMERGENCY SITUATIONS

A.	PROCEDURES IN THE EVENT OF AN EMERGENCY
	-Accidents and Injuries -Bomb Threat Procedure -Building and Ground Structural Distress -Emergency Phone Numbers -Fire and/or Explosions -Laboratory Emergencies -Medical Epidemics -Mental Health Crisis -Physical/Bodily Harm -Rape/Sexual Assault -Suspicious Packages or Envelopes -Weather-related Emergencies

PART IX:
PARTICIPATION IN UNIVERSITY GOVERNANCE

A.	UNIVERSITY COUNCILS AND COMMITTEES

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UNIVERSITY ADMINISTRATIVE POSITIONS - updated Summer 2007